Terms of use

Organizers

FieldNotes is a closed product for approved ZADMIN researchers. Use your invited Google account and keep it secure. Do not share access codes or account credentials with unintended recipients. You control your forms and choose what to collect. Explain your purpose, collect only what you need, obtain required permissions, and respond to privacy requests. Keep downloaded responses private and set a suitable retention plan.

Publishing makes a form accessible to anyone with its link. A closed form accepts no new responses. Editing questions affects future submissions; earlier answers keep their original questions.

Forms keep unfinished responses unless you turn that off in the form’s Settings tab. Closing such a form adds the saved answers of respondents who left auto-submit ticked to your responses, marked unfinished. Tell people how you will use partial answers, don’t treat an unfinished response as a completed one, and delete those you don’t need. See How autosave works.

If you connect an assistant through the FieldNotes MCP connector, it acts on your forms and responses with your access, and you are responsible for what you ask it to do. Disconnect it in Settings when you no longer use it.

Participants

Taking part is optional. You can skip optional questions or leave without submitting. Forms save as you go. On forms that keep unfinished responses, while Auto-submit is ticked your answers are saved to FieldNotes and are sent to the organizer, marked unfinished, if the form closes before you submit. Untick it on the form’s first screen to share nothing until you submit. Files are sent only when you submit. See How autosave works. The older school study’s archived progress records are described in the privacy policy.

Submit information and files you are allowed to share. Upload only supported PDFs or images; do not upload malware or other harmful files. Do not impersonate others or include passwords or unnecessary sensitive information. A form does not guarantee a follow-up, service, or particular outcome.

Acceptable use

Do not use FieldNotes for spam, phishing, unlawful content, harassment, or collecting passwords, payment-card details, or highly sensitive records. Do not attempt to access other accounts or interfere with the service. We may restrict abusive use to protect the service and its users.

Children and schools

Arrange any required school or parent/guardian permission before collecting student information. FieldNotes does not verify age or parental consent. Contact us before using the service to collect personal information from children under 13.

Developer preview and beta

The FieldNotes beta is free and open by application to adults who work in or with schools. Members can turn on the developer preview in Settings to try new features early. Preview features are early and provided as is. They may change, stop working as expected, or be removed, and may never become part of the standard version. Don’t rely on them for high-stakes use, such as graded tests or assessments.

We may use your feedback, device check reports, and what you tell us in interviews to improve FieldNotes. Taking part is voluntary. You can turn the preview off, or leave the beta, at any time. These terms and the privacy policy apply to the preview as they do to the rest of FieldNotes.

Availability and requests

A success message confirms that a response reached the server. “Saved” means your latest answers reached FieldNotes; it can briefly lag behind your typing, and interruptions can delay or prevent saving. FieldNotes is not an emergency service; contact an appropriate trusted person or emergency service for urgent help.

For support or concerns, email legal@zadmin.dev. Your information is handled as described in the privacy policy. These terms do not require you to waive rights under applicable law.